3000 Business

3300 Expenditures

3311 Reimbursement for Travel


Purpose

The purpose of this regulation is to establish a uniform procedure for reimbursing employees who are required to use their own vehicle to travel for school related purposes as a part of their job.

Responsibility

It is the responsibility of the employee to obtain the proper form from their principal or supervisor; fill out the form and submit it to the principal or supervisor for approval. The principal or supervisor will then submit the form to the business office for payment.

Procedure

1. Employee fills out form to submit to principal or supervisor for approval.

2. Travel Requirements:

a. Employees who travel daily between schools need to complete the form once a year, unless their schedules change from the beginning of the year. (Example: Date - 1981-82; From Ridgeview to East; Miles Travel; Purpose - Elementary Music Teaching Assignment.)

b. Employees who travel between buildings or to student homes on an unscheduled basis should complete a form monthly or quarterly (every three months). A daily mileage log should be kept for each month.

3. Total Miles Traveled: At the end of each month (or three month period), complete total miles traveled and enter on the form (attach daily log).

4. Employee submits form to principal or supervisor for approval no later than the fifth working day of the month.

5. Principal or supervisor signs the form and submits to the business office for payment.

Adopted: 11/16/81

Moffat County School District RE-1 Regulation 3311