4000 Personnel
4100 General
4140 Records
4141 Staff Records
According to the Equal Employment Opportunity Commission (EEOC) regulations, Moffat County School District shall keep all personnel or employment records for at least one (1) year following termination of employment. These records will include:
- Job applications/resumes/employment inquires
- Transcripts
- Evaluations
- Results of physical exams
- Job actions -- records on promotion, demotion, transfer, selection for training, layoff recalls, or discharge of any employee
- Records regarding failure or refusal to hire
- Ads or notices relating to job openings, promotions, training programs, or opportunities for overtime
Under the Fair Labor Standards Act (FLSA) record keeping requirements applicable to the Equal Pay Act (EPA), Moffat County School District shall keep payroll records for at least three (3) years following termination of employment. These records will include:
- Name
- Address
- Date of Birth
- Social Security Number
- Occupation
- Rate of Pay
- Compensation earned each week
A log of occupational injuries and illnesses shall be kept for at least five (5) years following termination of employment. These will be accessible from the company who handles the district’s workman compensation.
Under the Age Discrimination in Employment Act (ADEA) record keeping requirements, Moffat County School District shall keep on file any employee benefit plan (such as pension and insurance plans) and any written seniority or merit system for the full period the plan or system is in effect and for at least one year after its termination.
In addition, personnel or employment records for temporary workers shall be kept for a period of at least 90 days following termination of employment.
Adopted: 3/20/03
Moffat County School District RE-1 Regulation 4141