Bidding procedure for prospective contractors

All contractual services and purchases of supplies, materials and equipment in the amount of $100,000.00 or more will be put to bid. The Board shall be informed of the process for bids over $100,000.00. This does not apply, however, to professional services or instructional services or materials. Other purchases may be made in the open market but will, when possible, be based on competitive quotations or prices. The bidder to whom an award is made will be required to submit to the district proof of liability insurance and when appropriate, proof of workers' compensation insurance, and may be required to enter into a written contract with the district. Any written contract must include a provision requiring a criminal background check for any person providing direct services to students under the contract, including but not limited to transportation, instruction or food services as required by law. The contracting entity is responsible for any costs associated with the background check.

Competitive selection

All contracts and all open market orders will be awarded to the lowest responsible qualified supplier, taking into consideration the quality of materials (services) desired and their contribution to program goals.

The district reserves the right to reject any or all bids and to accept that bid which appears to be in the best interest of the district.

Pre-qualification

With regard to materials or services for which bids are required, the superintendent or designee will develop a procedure to pre-qualify bidders. When specifications are prepared, they will be provided to all merchants and firms who have been pre qualified. Only pre-qualified bidders may submit bids. Pre-qualification documentation can be found here.

Response receipt and opening

All bids must be submitted in sealed envelopes. Bids will be opened by the superintendent or designee at a specified date and time, and all bidders shall be invited to be present.

Awarding a bid

The bidder to whom an award is made will be required to submit to the district proof of liability insurance and when appropriate, proof of workers' compensation insurance, and may be required to enter into a written contract with the district. Any written contract must include a provision requiring a criminal background check for any person providing direct services to students under the contract, including but not limited to transportation, instruction or food services as required by law. The contracting entity is responsible for any costs associated with the background check.

Current projects out to bid (with close dates)

Active RFPs can be found at the following url through Bidnet Direct.

https://www.bidnetdirect.com/colorado/moffatsd

Bidding procedure for surplus items

When the school district has items or equipment that are no longer necessary, useful or suitable for the purpose they were acquired, those items are sold by sealed bid to the public.

Such auctions are sold to the highest bidder in a sealed bid process. The items are sold "as-is" with no warranty implied or expressed by Moffat County School District. Moffat County School District reserves the right to reject any and all bids or parts thereof and to waive any irregularities of any bid. The district also reserves the right to award the bid to the highest responsible bider as may be determined by the School Board.

The full district policy on disposition of property can be found here.

Bids will be opened in a manner outlined in the auction's posting at a date that will be posted pursuant to each individual auction item. Instructions and deadlines associated with the delivery of the bid to the district will be outlined in the posting, as well.

Current items available for bid (with close dates)

MCSD Staff: RFP Template

District staff with a project that requires a bid are invited to make use of this template to prepare a Request for Proposal (RFP). Instructions can be found within the document.